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The Difference Between a Wedding Planner And a Wedding Coordinator

Image Credit: Getty Images

While most are the same person, there is a very large difference in a wedding planner and a wedding coordinator, and that difference lies in the duties that they have. In this article, we will take a more in-depth look into the roles of your wedding planner and wedding coordinator.

A wedding planner is usually the most involved person in your wedding planning. In fact, some will take everything off or your shoulders and plan the whole thing for you, so you have a stress free time getting ready for your big day. How beautiful does that sound?

Services wedding planners often assist with are:

-Event budgeting
-Venue scouting (if you are still looking for a venue)
-Recommending & booking wedding vendors
-Negotiating vendor contracts & making vendor payments
-Working out wedding day details with vendors
-Event design & styling
-Guestlist preparation & tracking of RSVPs
-Event layout, floor plans, and seating charts
-Procurement of items for weddings such as favors & decor
-Booking & organizing accommodations for the wedding party & guests
-Planning of other wedding-associated activities such as the rehearsal, rehearsal dinner, and post-wedding brunch
-Creating your day-of wedding & weekend timeline
-Supervising everything on the day of the wedding

Some couples allow their maid of honor or best man, or family members to be their wedding planners and still take on a large part of the responsibilities themselves; however, if you are looking to have someone do everything it’s better to start searching sooner rather than later.  It’s wise to look for a wedding planner at the beginning of your planning process so you can make the most of their knowledge, vendor connections and wedding planning wisdom all through the process. Some venues will already have wedding planners on-site so you can avoid searching for someone outside of the venue and start planning right away

A wedding coordinator usually assists when you are planning everything for your wedding, and then he or she assures that everything goes smoothly on the day of the big event. In fact, another title for a coordinator would be “day of director.”

Services wedding coordinators often help with are:

-Ensuring all the critical planning details have been addressed
-Creating a timeline from wedding rehearsal through the reception
-Confirming logistics that you have planned with vendors
-Making sure vendors have all the essential info for the wedding day such as directions & parking info for the venue, venue rules, and the timeline
-Supervising everything on the day of the wedding

Coordinators are also the ones who often oversee your wedding rehearsal and make sure that everyone knows their duties for the next day. They help DJs know their cues for music and ensure that photographers know all the moments that you want to be captured. Coordinators also help manage staff and make sure everything is in place at the perfect moment.

If your wedding planner is separate from your coordinator, or if you are planning your own wedding & you wish to make sure that vendors and guests are not coming to you with questions on your special day, then a wedding coordinator is going to be your best friend. Even though a wedding coordinator may not be involved in all the small details of your special day, it is still an excellent idea to appoint a coordinator as quickly as possible if they are not also your wedding planner.


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